Celebrating 40 Years (1986 - 2026)
Annual General Meeting
Frequently Asked Questions about the Online AGM
An AGM is a meeting that incorporated clubs and societies are required to hold each year. It provides an opportunity to:
1. Elect the executive and other Management Committee members.
2. Confirm ex-officio and support team members.
3. Ratify the Rules of Association, if required.
4. Present the President's Annual Report.
5. Present the Financial Statements and Independent Auditor's Report.
6. Inform members about the Society's activities during the past year and plans for the future.The AGM is your opportunity as a financial member to have a say in how the PSA is
managed and who will help guide the Society in the coming year.
Even though voting takes only a few minutes, your participation is important.
The more members who vote, the better the PSA is able to reflect the views of its
membership.You will receive an email from the PSA containing a link to an online survey
form.
Simply:
1. Click the link in the email.
2. The survey will open in your web browser.
3. Enter your email address to begin.
4. Answer the voting questions.
5. Submit your completed survey.
You can stop and return to your responses if necessary, and your responses
should be recorded automatically.
It's designed to be quick, straightforward and convenient.No. Voting is not compulsory. But we would really like you to vote!
The AGM is one of the most important opportunities you have as a PSA member to
participate in the running of your Society.No. Your email address is required so that the PSA can verify that you are a current
financial member and entitled to vote.
However, your individual vote will remain confidential.Below here on this page contains the important AGM information you need to make informed decisions, including:
-
An Agenda Outline – to let you know the order of business or questions on AGM online survey tool
-
Last year’s Minutes (record) of the Annual General Meeting;
-
the President's Annual Report;
-
two Financial Statements (Balance Sheet, Profit and Loss);
-
the Independent Auditor's Report;
-
Financial members have an opportunity to raise concerns or ask questions about the AGM material.
Questions or concerns must be received by the Secretary by 5:00pm Saturday 5th
September by email to the secretaryozpastels@gmail.comOnline voting will open at:
8.00 am AEST – Wednesday 9 September 2026
and close at:
5.00 pm AEST – Thursday 10 September 2026
Don't leave it until the last minute! Set aside a few minutes during the voting
period to complete your survey.Once all the votes have been collated, the outcome will be emailed to members.
Absolutely! We would love you to get involved.
The PSA relies heavily on volunteers to keep the Society running and to provide the
activities, services and opportunities our members enjoy.
If you would like to volunteer for a vacant position or find out more about what's
involved, please contact the PSA.
In fact, we desperately need volunteers – so don't be shy!
PLEASE VOTE – YOUR PSA NEEDS YOU!
Voting online takes only a few minutes, but your participation makes a difference.
Before you vote – what to read:
To prepare to vote, please peruse the documents made available for you, as they will be taken as having been read once you commence voting online. Here are the documents listed:
View 2025 last year’s PSA AGM Minutes
View 2026 PSA President’s Annual Report
View 2026 PSA Profit and Loss Statement
View 2026 Independent Audit Report of the PSA’s financial statements
Please relay any questions or concerns about the financial statements or other AGM material before the deadline of Saturday 5th September 2026 to
PSA Treasurer (Vanessa Thomas) at treasurerozpastels@gmail.com or
PSA Secretary (Merla Hynes) at secretaryozpastels@gmail.com
How to Vote:
Link for AGM -
Opens 8.00 am AEST – Wednesday 9 September 2026
Closes 5.00 pm AEST – Thursday 10 September 2026
This gives you a total of 33 hours in which to choose a time that
suits you to complete your voting – it should take no more than five (5) minutes, assuming you have read the material referred to beforehand.
How to be nominated to be on the PSA Management Committee
All Committee positions are declared vacant each year and those members wishing to continue in the role must re-nominate.
How to nominate for a support role
We still urgently require more members to express interest in the support roles we need filled to be able to offer our full range of member services. This might be just the outlet you are looking for to join a small supportive team all working from home for the love and promotion of pastels.
I’d be happy to discuss with interested members the skills they have to offer and how we could adapt roles to fit their interests and experiences. None of these roles is onerous and they can all be performed in any location with access to a computer and the internet.
If interested in supporting the society in a support role please email Merla (secretaryozpastels@gmail.com) and she will get in touch with the current roles available.